Subscribe to MacYourself via RSSFollow MacYourself on Twitter

Creating folders in Apple’s Mail to organize email and RSS feeds

Creating folders in Apple\'s Mail to organize email and RSS feeds

The bundled Mail application in Mac OS X is fantastic and definitely one of the programs Mac users work with most throughout the day. Staying organized is key to maintaining your sanity, so make your life easier with folders for your email and RSS feeds.

Although I’ve been using the term folders to describe this particular feature of Mail so far, Apple actually calls them mailboxes. The basic functionality is still what you’d expect, however, and maybe even a bit more. To get started organizing your email, click the plus (+) button at the bottom of the left sidebar. In the popup menu that comes up, choose “New Mailbox.”

Setting up mailboxes in Apple Mail

A window will be display where you can choose the mail account you want to work with and name the mailbox you’re creating. Once you have done that, click OK. The mailbox should now be listed in Mail’s sidebar and is ready for you to move or copy messages to it. In case you’re wondering, you can create multiple mailboxes per account to fit your specific needs.

Setting up mailboxes in Apple Mail

The method I just described is great if you want to manually manage your mailboxes, but what if you’re looking for something a bit less hands-on? Instead of choosing “New Mailbox” from the plus (+) menu in the sidebar, select “New Smart Mailbox.” From there you can set specific parameters to filter your email in almost any way imaginable. The best part is once they’re set up, you don’t have to do anything else. Mail will constantly update the Smart Mailbox on its own as you receive new messages, delete unwanted ones, etc.

Organizing RSS feeds with mailboxes in Apple MailOrganizing RSS feeds with mailboxes in Apple Mail

Now on to organizing those RSS feeds. If you’re an RSS maniac (who enjoys reading MacYourself’s RSS feed, perhaps?), you’ve probably got a ton of them listed one after another taking up loads of space in Mail’s sidebar. Applying the same technique we used for organizing email messages will also work with RSS feeds. Click the plus (+) button in the sidebar and choose “New Mailbox.” This time, don’t select one of your email accounts in the drop-down menu — select RSS instead. Naming the folder and clicking OK will unveil it in the sidebar under the RSS heading. Create as many as you’d like and simply drag & drop your RSS feeds to the appropriate place. Ahhhh… much more room to breathe, right?

Tags: , ,

8 Comments Have Been Posted (Leave Your Response)

very helpful

How does one prevent the auto-delete of older email from a smart mailbox?

Thanks for the tip. Really helpful.

new with this

tell me more about auto delete – when does this happen?

is there a way to differentiate from read and unread mail once it goes into the smart box? I see that unopened mail in the main box is highlighted but that does not seem to appear that way in the smart mailbox?

thank you

hi im trying to create new mailboxes but everytime i create 1 it never shows up, how can i fix this problem? i have a POP account

help please

How do you create mail boxes on iPod touch?

[…] articles to help you learn more about setting up a reference folder system in Outlook, Gmail or iMail.4. Auto Response set as Signatures.  Many of the emails we receive can be answered in a similar […]

[…] 3. Reference System.  According to Microsoft, “on average, people spend up to an hour a day” looking for stored documents or e-mail messages. I know neither of us have an hour a day to spend searching for archived emails so having a reliable labeling and reference system is going to be necessary if we ever want to find that email, about email again! Creating folders with different reference topic labels may just be your saving grace for never loosing “that” email again. Here are helpful articles to help you learn more about setting up a reference folder system in Outlook, Gmail or iMail. […]